The New Westminster Public Library is committed to protecting the privacy of its users. Any personal information collected, used or disclosed by the Library is in accordance with the Freedom of Information and Protection of Privacy Act (FOIPPA).
B. What is personal information?
Personal information is defined by FOIPPA as information about an identifiable person. Some examples of personal information are name, age, home address, phone number, email address, IP address (a computer’s address), identification numbers, reading choices and age. FOIPPA’s definition of personal information does not include work contact information, which is information that would allow a person to be contacted at a place of business, such as the person’s name, title, business address, business phone number, and business email address.
C. Collection of personal information
When collecting personal information from you, the New Westminster Public Library will advise you of the purpose for collecting it and the legal authority for doing so. We will also provide you with contact information of the library’s FOI/Privacy Officer, who can answer your questions regarding the collection.
The following are some example of purposes for which the Library may collect your personal information:
- issuing library cards
- identifying materials currently on loan
- placing and tracking interlibrary loans
- identifying and recording overdue materials
- placing and tracking materials on hold
- providing answers to reference questions
- faxing materials
- providing information about library programmes and services
- providing Home Service for patrons with special needs
- recording book suggestions
- recording comments or suggestions
- general library operations
- library fundraising
Patrons who do not wish to be contacted about library services and programmes or for fundraising purposes may choose to opt-out.
D. How is personal information used?
The New Westminster Public Library will only use your personal information for the purposes for which it was originally collected or in a manner that is consistent with those purposes. The library will only use your personal information for another purpose if you explicitly consent to the new purpose, or use is authorized under FOIPPA or is otherwise required by law.
E. When is personal information disclosed?
The New Westminster Public Library does not sell or rent personal information. Personal information is disclosed only in accordance with FOIPPA or as otherwise required by law.
Where other organizations require personal information in order to provide services on behalf of the library, the New Westminster Public Library ensures that these organizations treat the personal information in compliance with FOIPPA and the library’s privacy policies.
Examples of where personal information may be disclosed include:
- when a patron explicitly consents to the disclosure;
- to a collection agency for the purpose of collecting a debt owed to the Library
- for law enforcement purposes, such as where required by a subpoena, warrant or other order;
- where there are compelling health and safety concerns; or
- to contact a person’s next of kin if that person is injured, becomes ill or dies while visiting the library.
F. How is personal information kept secure?
The New Westminster Public Library uses reasonable security measures to protect against risks such as unauthorized collection, access, use, disclosure or disposal.
Security measures include physical, technological and operational safeguards that are appropriate to the nature and format of the personal information.
G. How long is personal information kept?
How long the New Westminster Public Library keeps your personal information depends on the purpose for which the information was collected.
If the Library uses your personal information to make a decision that affects you, we must keep that information for at least one year so that you have an opportunity to access it. Otherwise, the library will keep personal information only for the length of time necessary to fulfill the purposes for which it was collected. Personal information is securely destroyed when it is no longer needed.
H. Accuracy of personal information
The New Westminster Public Library will endeavour to ensure the personal information is as accurate, complete and up-to-date as possible.
I. How can I access or correct my personal information?
You have a right to request access to personal information held by the New Westminster Public Library. To do so, you may submit a written request to New Westminster Public Library’s FOI/Privacy Officer (see contact information below). Your request should provide enough detail to enable a library employee to find the personal information (e.g. personal information provided with your library card application).
You also have a right to request that your personal information as recorded by the New Westminster Public Library be corrected if you believe it is incorrect. You may do so by submitting your request in writing to the FOI/Privacy Officer (see contact information below).
J. Children’s personal information
Children have the same rights as adults with respect to their personal information under FOIPPA. Where a child is “incapable” of exercising her right to access, correct or consent to the disclosure of his/her personal information, the child’s parent or guardian may do so on her behalf.
The New Westminster Public Library assumes that children 12 years and older are generally capable of exercising their own rights for policy purposes. However, the library may treat a request on an individual basis where a child or parent/guardian does not believe the guideline age is appropriate in their circumstances.
New Westminster Public Library’s practices and policies are reviewed from time to time. This policy will be updated to reflect the changes.
L. Who can I contact about the New Westminster Public Library’s privacy policies?
If you have any questions or concerns about this policy or how the New Westminster Public Library treats your personal information, you may contact our FOI/Privacy Officer:
New Westminster Public Library
716 6th Avenue
New Westminster BC V3M 2B3
If you are not satisfied with how your complaint was handled by the New Westminster Public Library, you have the right to complain to the Information and Privacy Commissioner.
for British Columbia
PO Box 9038, Stn. Prov. Govt.
Victoria, B.C. V8W 9A4
Tel: 250.387.5629 (Victoria)
Toll free: Call Enquiry B.C. at 604.660.2421 (Vancouver) or 1.800.663.7367 (elsewhere in B.C.) and request a transfer to 250.387.5629.
Passed by the Board May 15, 2007