Service Notice
Please note we have updated our booking procedures. Details can be found below.
Room bookings
Our Main Branch meeting rooms are in high demand. We do our best to accommodate requests for these spaces that meet our criteria.
You can reserve a room for free if:
- You are a New Westminster resident
- Your booking is for a non-commercial use
- Your booking serves educational, cultural, or civic purposes
Before You Book
Have you reviewed our policy and terms of use?
When booking a room, you agree to adhere to our Public Meeting Rooms Policy and Terms of Use.
Will your room booking be used for an event open to the public?
All public workshops, presentations, performances, and events of general interest must be proposed as a partnership program. Meetings, including those for advocacy or support groups, are best served by using the room-booking procedures below.
Do you have a library card?
A valid New Westminster Public Library library card with a New Westminster address may be required to complete your booking request.
Are you interested in rooms outside the library?
Check out meeting room rentals for other options in the community.
Our Rooms
Gallery Room
Location: Main Branch, 2nd Floor
Suggested for: Meetings | Studying | Podcasting
Maximum Capacity: 6
Room Details
Location:
- Main Branch, 2nd Floor
Suggested for:
- Short-notice meetings
- Studying, including group projects and exam prep
- Podcasting
Capacity:
- 1-6 people
Features:
- Conference table
- Chairs
- Wall-mount TV
- Sound-dampening blinds
- Silent fan
- Wi-Fi
- Power outlets
- HDMI cable (by request)
- USB-C hub adapter (by request)
- Podcasting equipment (by request)
Maximum Time:
- Two hours. Booking must occur within library hours and end 15 minutes before library closes.
Grace Period:
- 15 minutes following the start time of the booking, after which your reservation will be cancelled
- Room-booking privileges may be restricted if you fail to show up for your booking more than twice
Food:
- No food allowed
- Drinks with lids are acceptable
Book the Room
Ready to book the Gallery Room?
- Check the room’s availability.
- Book for the same day depending on availability OR book one future date within the next two weeks.
- Phone 604-527-4665 or speak to a library staff member in-person to book the room.
- Provide your name, phone number, date and time of your booking, and, if applicable, a list of any podcasting equipment you would like to use.
Ash Street Room
Location: Main Branch, 2nd Floor
Suggested for: Meetings | Studying | Presentations
Maximum Capacity: 12
Room Details
Location:
- Main Branch, 2nd Floor
Suggested for:
- Meetings
- Presentations
- Studying, including group projects and exam prep
Capacity:
- 1-12 people
Features:
- Conference table equipped with HDMI cable and power outlet
- Chairs
- Wall-mount TV
- Wi-Fi
- Power outlets
- USB-C hub adapter (by request)
- White board with dry-erase markers and eraser (by request)
Maximum Time:
- Up to four hours, depending on the booking method. See section “Book the Room” for details. Booking must occur within library hours and end 15 minutes before library closes.
Grace Period:
- 15 minutes following the start time of your booking, after which your reservation will be cancelled
- Room-booking privileges may be restricted if you fail to show up for your booking more than twice
Food:
- No food allowed
- Drinks with lids are acceptable
Book the Room
Ready to book the Ash Street Room?
To request a two-hour booking within the next two weeks:
- Check the room’s availability.
- Book for the same day depending on availability OR book up to one future date within the next two weeks.
- Phone 604-527-4665 or speak to a library staff member in-person to book the room.
- Provide your name, phone number, and date and time of your booking.
To request a booking of up to four hours within the next three months:
- Check the room’s availability.
- Book one maximum-four hours-long advanced booking per calendar month, up to three months in advance.
- Submit a room booking request using our online form.
- Library staff will respond to your request within five business days.
The earlier you can submit your request, the more likely we are able to accommodate it. We recommend you plan to submit your booking request a minimum of 10 days ahead of your desired date(s). Requests can be submitted up to three months in advance.
Auditorium
Location: Main Branch, Basement
Suggested for: Large Meetings | Private Workshops
Maximum Capacity: 75
Room Details
Location:
- Main Branch, Basement
Suggested for:
- Presentations
- Private Workshops
Capacity:
- 12-75 (up to 40 classroom-style, up to 75 lecture-style)
Features:
- 10 tables and 80 chairs, which must be set up and reset by the booking group
- Projector
- Screen
- Sound system
- Silent fans (x2)
- Kitchen area equipped with a sink
- Power outlets
- Wi-Fi
- Wireless lapel microphone (by request)
- Wireless handheld microphone (by request)
- Dry erase board, markers, and eraser (by request)
- HDMI cable (by request)
- USB-C hub adapter (by request)
- USB-C adapters (x2, by request)
Maximum Time:
- No maximum time, but booking must occur within library hours and end 15 minutes before library closes.
Grace Period:
- 15 minutes following the start time of the booking, after which your reservation will be cancelled
- Room-booking privileges may be restricted if you fail to show up for your booking more than twice
Food:
- Food and/or catering is permitted provided groups clean up before leaving
Book the Room
Ready to book the Auditorium?
- Check the room’s availability.
- Book a maximum of once per group per calendar month, up to three months in advance.
- Submit a room booking request using our online form.
- Library staff will respond to your request within five business days.
The earlier you can submit your request, the more likely we are able to accommodate it. We recommend you plan to submit your booking request a minimum of 10 days ahead of your desired date(s). Requests can be submitted up to three months in advance.
Need a room sooner? Try the Gallery Room or Ash Street Room.
Room Booking Requests
Submit this form to request a booking for the Ash Street Room or Auditorium up to three months in advance.
(Please phone 604-527-4665 or speak to a library staff member in-person to book the Ash Street Room or Gallery Room up to two weeks in advance.)
Rooms bookings are subject to change at the discretion of the library and its evolving needs.
Questions? Email us at roombookings@nwpl.ca. Due to the high volume of emails we receive, it may take us up to five business days to respond.